Quick Links
Introduction
Events allow users to communicate upcoming happenings with their group. Board meetings, staff meetings, volunteer meetups, fundraisers, etc. can all be shared easily through this tool. Users have the option to share general or specific information about an event, activate an RSVP option, or connect the event to an affiliated organization. Events keep your members engaged and can help administrators organize their efforts.
Event Components
There are various components that make up an event. Users have the freedom to include as many or as few of these components as they wish. The Editing an Event section includes information about how to make these components visible or hidden.
Event Date/Duration
The date, start time, and duration of your event. Only the date and start time are required.
Location
The address of your event can be entered by name or address, i.e., for an event at The Westin Austin Downtown hotel:
- Search Location by Name: type the name (for example: Westin Austin) until it displays in the dropdown, select it, then click the blue Set Location button)
Or
- Search Location by Address: type the address (for example: 310 E 5th St, Austin) until it displays in the dropdown, select it, then click the blue Save button)
Host Info
Allows editors to specify a host. This will display the Host Name in the byline and display the Host's bio at the bottom of the event.
RSVPs
Activates an RSVP option for users with access to the see the event. Users are required to login to RSVP.
For more information about the RSVP feature, click here.
See More (Event Type)
Event Types are tags that allow users to classify the type of event being created by purpose (i.e. staff meeting, training, fundraiser, etc.). Editors can select from a preset list of Event Types or they can enter a new value by typing into the field. When this feature is enabled, viewers will be able to quickly navigate to other events of the same type.
Find More Events About (Collections)
Collections are secondary, custom tags related to the subject of the event that you can apply to events you’re creating. Editors can select from a list or add new options by typing into the field. When this feature is enabled, viewers will be able to quickly navigate to other events within the same collection.
Comments
Comments can be activated to allow viewers and/or group members to post comments to the bottom of an event.
Affiliated Organization
Editors can select an Affiliated Organization to associate with the event, which creates a link to the Organization's Profile.
Creating an Event
Editors have the flexibility to create and thoroughly review event details prior to publishing them. Additionally, settings can be adjusted both before and after publishing.
To begin, hover over the Events tab and select Schedule an Event.
The Schedule an Event pop up will appear. Though there are multiple settings, only the Event Name, Event Date/Start Time, and Event Type are required for Event creation.
All of these settings can be edited before and after publishing if you wish to revisit them later.
Event Name
Required. The Name of your event.
Start Date
Required. The date that your event starts. The date that you begin creating an event will always auto-fill this field.
Start Time
Required. The time you expect your event to begin. The time that you begin creating an event will always auto-fill this field.
Expected Duration
The amount of time you expect that your event will last. This field defaults to 30 minutes.
Location
The address of your event can be entered by name or address, i.e., for an event at The Westin Austin Downtown hotel:
- Search Location by Name: type the name (for example: Westin Austin) until it displays in the dropdown, select it, then click the blue Set Location button)
Or
- Search Location by Address: type the address (for example: 310 E 5th St, Austin) until it displays in the dropdown, select it, then click the blue Save button)
Event Type
Event Types are tags that allow users to classify the type of event being created by purpose (i.e. staff meeting, training, fundraiser, etc.). Editors can select from a preset list of Event Types or they can enter a new value by typing into the field. When this feature is enabled, viewers will be able to quickly navigate to other events of the same type.
Visibility
Visibility allows editors to determine which types of users can see the event they’ve created.
Visibility Details
Public Visibility:
-
Viewable by anyone (including anonymous users)
-
Can only be edited by members of the owning group with sufficient permissions
-
Can be shared on social media or other platforms
-
Can be published to any "public" or "collaborative" groups on MissionBox
-
Cannot be published to any "private" groups
Protected Visibility
- Can only be viewed by members of the collaborative groups
- Can only be edited by members of the owning group with sufficient permissions
- Can be published to any other "collaborative" groups in the same community
- Cannot be published to any "public" or "private" groups
- Cannot be published to any groups outside community
Private Visibility
- Can only be viewed by members of the owning group
- Can only be edited by members of the owning group with sufficient permissions
- Cannot be published to any other groups
Urgent
By clicking into this box, you can flag your event as urgent. Flagging an Event as urgent will send a notice out to group members that urgent content has been published. It does not create a visual indicator on the content itself.
Add to Collection
Collections are secondary, custom tags related to the subject of the event that you can apply to events you’re creating. Editors can select from a list or add new options by typing into the field. When this feature is enabled, viewers will be able to quickly navigate to other events within the same collection.
After you click Create, the event will open in Edit Mode.
Editing an Event
Edit Mode allows users to edit event details and settings. Users can also edit settings by using the Event tab.
Edit Mode Features
When viewing an event, you can switch to Edit Mode by clicking on the orange Edit button on the bottom right corner of the screen.
Edit lock
While you're in Edit mode, a lock associated with your user account will prevent other users with edit access from making edits at the same time. The edit lock will release after 10 minutes of inactivity.
Autosave
Your work is auto-saved every 5 seconds while in Edit Mode.
- TIP: Use Ctrl+Z to undo mistakes made while in Edit Mode
Visible Components of an Event
Once in Edit mode, in addition to editing the body content, you can make all components available to display directly on the article by clicking the On/Off toggle that appears beside each.
- Location
- Host Info
- RSVP’s
- See More (Event Type)
- Find More Events About (Collections)
- Comments
Ending Edit Mode
To exit Edit Mode and switch to Viewing Mode, you can click the Event Tab or the Done button on the bottom right corner of the screen.
Event Tab
The Event Tab is located above the body and beneath the Event title.
Edit
Engages edit mode
Settings
Opens the Adjust Event Settings pop up.
- Event Type: Event Types are tags that allow users to classify the type of event being created by purpose (i.e. staff meeting, training, fundraiser, etc.). Editors can select from a preset list of Event Types or they can enter a new value by typing into the field. When this feature is enabled, viewers will be able to quickly navigate to other events of the same type.
- Visible Components: A quick snapshot of all components of the event. This window allows the user to quickly determine which components are visible. This can also be done in Edit Mode. See Visible Components of an Event.
- Visibility: Level of visibility you wish for this event to have, whether it be Public, Protected, or Private. See Visibility Details section for more information.
- Owning Group: The group to which this event belongs. Keep in mind that group ownership may impact Visibility.
- Owner: The owner of this event. Though only one may be selected, you may opt to open the article up to other contributors by checking the Collaboration feature (See below).
- Urgent: By clicking into this box, you can flag your article as urgent. Flagging an Event as urgent will send a notice out to group members that urgent content has been published. It does not create a visual indicator on the content itself.
Change Status
Option to be developed.
Publish
Once you have completed filling out your event details, you can publish it so that it becomes available to the group. Until an event is published, it will not be featured in search results or on the group landing page.
Revert to Draft
After an event is published, you may choose to revert it back to draft mode. Once reverted, the event will no longer be featured on the group landing page or in search. Any comments or RSVPs made while in publish mode will not be lost by reverting an article back to draft.
Archive
By archiving an event, you are removing it from being featured on the group landing page. Though it will not be automatically featured on the search page, you can edit the default search settings to include Archived events. You can undo an archival by re-publishing the event or reverting it back to draft mode.
To learn more about the Search page features, click here. (Navigation article to be developed)
Add to Collection
Collections are secondary, custom tags related to the subject of the event that you can apply to events you’re creating. Editors can select from a list or add new options by typing into the field. When this feature is enabled, viewers will be able to quickly navigate to other events within the same collection.
RSVP Management
When RSVPs are visible on events, users that are logged in with the appropriate access are able to RSVP to the event and download the details to their calendar. Editors can view a list of attendees by clicking on the Attendee tab at the top of the event below the title.
To learn more about the RSVP feature, click here.
Comments